Operating a business as a provider of services to people with Intellectual or Developmental Disabilities (IDD) can be rewarding as well as challenging! I’ve been responsible for ensuring quality service provision AND budgeting, so I understand what a balancing act it can be. To alleviate some of your budgetary concerns about switching from paper documentation to an value-added Electronic Health Record (EHR) with Focused Software, I’d like to share some objective dollars-and-cents information that directly impacts your work and your bottom line.
A paper-based documentation system costs companies a minimum of $560 per employee per year. This cost can go up to $2400/employee/year if you employ a full-time records clerk. In addition to the hard costs of paper and ink/ toner, the additional expenses associated with printing, copying, re-writing, shredding, looking for misplaced docs, late billing, and storage can cost from 6-31 times the cost of the paper. This wastes the most expensive resource – personnel time. PricewaterhouseCoopers found that on average, an organization spends $20 in labor to file each paper document, approximately $120 in labor searching for each misfiled document and $220 to recreate each lost document.
Additionally, following a catastrophic loss of paper-based records (e.g., due to flood or fire – or hurricane), greater than 70% of businesses fail!!
Save your case managers ~1.5 hours/week per consumer = hourly wage*1.5 hours = $_________saved/consumer/week on tasks like automated IP, IPC, ID/RC, no printing and filing paper, no hunting for lost paper. With an Electronic Healthcare Record save staff time spent on searching for lost documents, finding and correcting transcription errors, and re-writing the same information on multiple forms.
Save your nurses ~up to 3.5 hours/consumer seen/week = $140 saved/consumer/week on tasks. Using our system allows for automatically populated CNAs for which documentation can be completed in less than 20 minutes (save around $133/CNA per consumer here alone!), progress notes completed during consumer interaction (no writing and re-writing of notes) and the elimination of transcription errors. Other benefits of an Electronic Healthcare Record include fully automated MARS, ability to pull medications from the drug database instead of input from scratch every time, billing for nursing services in seconds, missed meds alerts, online required nursing forms (e.g., Braden skin assessment, Fall Risk Assessment, RHRA, UAP supervision, Nurse Delegation etc).
Save your billing staff up to 8 hours/week = hourly wage*8 hours = $________saved/week on such tasks as automated dental invoice reports, summary billing sheets, transportation log conflict resolution, all logs retrievable from one place – no staff time wasted pulling logs. No more lost logs! No incomplete/inaccurately filled logs/notes that delay billing or cannot be billed at all with our Electronic Healthcare Record system!
This adds up to serious money and increasing value, and I haven’t even touched on YOUR time or the improved quality our EHR (or EMR – Electronic Medical Record to some) can bring to your service and planning documentation.
Saving on personnel time (your greatest expense) adds up to huge savings. You owe it to yourself and your business to seriously consider using an EHR especially one as intuitive and innovative as Focused Software! If you'd like to learn more, please contact us by calling (281) 884 3537 ext. 117 or schedule a demo by clicking on the big blue button below.